{"id":20879,"date":"2022-08-17T02:58:28","date_gmt":"2022-08-17T02:58:28","guid":{"rendered":"https:\/\/ancold.org.au\/?page_id=20879"},"modified":"2023-02-16T04:37:11","modified_gmt":"2023-02-16T04:37:11","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/ancold.org.au\/about-us\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"

A. About this policy<\/strong><\/p>\n

ANCOLD acknowledges its obligations under the Privacy Act 1988 (as amended by the National Privacy Amendment Act 2012) and the 13 Australian Privacy Principles (APPs) contained therein. ANCOLD is taking all reasonable steps to implement practices, procedures and systems to collect, hold and secure personal information in accordance with the APPs. This privacy policy will be updated when practices change. Updates will be publicised on our website and directly to our members.<\/p>\n

B. Overview<\/strong><\/p>\n

ANCOLD collects, holds, uses and discloses personal information to carry out those functions or activities as defined in its constitution or as required by legislation e.g., Privacy Act, FOI Act.<\/p>\n

C. Collection of your personal information<\/strong><\/p>\n

At all times we seek to only collect that information that we need to effectively undertake our defined functions and activities. The main ways in which we collect personal information about you are:<\/p>\n

    \n
  1. When you apply for membership and complete the standard membership application
    \nforms either in hardcopy or electronically via the website<\/li>\n
  2. When you register for a conference, seminar, workshop, study tour or other event<\/li>\n
  3. If you participate in the work of ANCOLD, on the executive, a sub-committee, working
    \ngroup or representative group<\/li>\n
  4. If you make a complaint about a privacy breach to us<\/li>\n
  5. You send an email to the ANCOLD Secretariat or other office bearer, or contact us via
    \nother means<\/li>\n
  6. Through your use of ANCOLD\u2019s social media (e.g., LinkedIn).<\/li>\n<\/ol>\n

     <\/p>\n

    Collection of Sensitive Information<\/strong><\/p>\n

    Sometimes we may need to collect sensitive information about you. This may include age, health issues, dietary requirements, disability. This would normally be required either to confirm age (e.g., member of the Young Professionals group) or to ensure suitable arrangements were made for attendance at events.<\/p>\n

    Indirect Collection<\/strong><\/p>\n

    Most personal information would normally be collected directly as provided by you but under some circumstances it may be provided from publicly available sources or from 3rd parties.<\/p>\n

    Anonymity<\/strong><\/p>\n

    We will only collect the minimum information necessary and if requested we will not publicise information about you such as in delegate listings.<\/p>\n

    D. How we deal with information<\/strong><\/p>\n

    Most personal information is held in electronic format either in our website or separate database. Different information is stored for members of ANCOLD.<\/p>\n

    ANCOLD Members<\/strong><\/p>\n

    Personal information is provided by you when applying for membership of ANCOLD. This information would normally just include name, address, contact details and professional qualifications and employment information for the purposes of verifying membership eligibility. Membership details are stored in a WordPress database accessed through the ANCOLD website. Access is restricted with administrator rights. Credit card or bank account details are also obtained to process fee payment, but these records are not retained.<\/p>\n

    Hardcopy forms are scanned and stored electronically on secured servers.<\/p>\n

    This information is used to send out renewal reminder notices, the quarterly e-News and other relevant information for members only.<\/p>\n

    Working Group Members<\/strong><\/p>\n

    Name, address and other contact details would be kept for communication purposes.<\/p>\n

    Delegate Event Registration<\/strong><\/p>\n

    Personal information is provided during the registration process for events and would be temporarily stored within a secured conference management software (e.g., EventsAIR) database normally managed by a 3rd party Conference Manager. Such information would be provided by you electronically via on-line registration, which will require you to accept a \u2018Data Processing Consent\u2019 for your registration to be processed.<\/p>\n

    Contact details would also be used to communicate future similar ANCOLD events.<\/p>\n

    For full details on how personal information is collected, held and used for ANCOLD events, please refer to ANCOLD\u2019s Professional Conference Organiser (PCO) Privacy Policy which can be accessed here.<\/p>\n