Notice of the 63rd ANCOLD Annual General Meeting

In accordance with Rule 35 of the constitution, notice is given of the 63rd Annual General Meeting of ANCOLD Inc.

This year’s AGM will commence at approximately 4:30pm (AEST) on Friday 27th October 2023 at the Cairns Convention Centre (CCC), Cairns, Queensland, Australia following the close of the ANCOLD 2023 Conference.

There will be the provision to join the AGM via video link, the details of which will be provided closer to the date.

In accordance with Rule 24(1) of the constitution of ANCOLD Incorporated, nominations of candidates for election as office-bearers are now called.

The office-bearers for election are:

• Deputy Chair
• Director
• Treasurer

Having satisfied the requirements of rule 24(7), the current Deputy Chair of ANCOLD Incorporated, as at the Annual General meeting to which elections are being made, shall as Chair elect be automatically appointed to the position of Chair.

In accordance with rule 24(9) the position of Secretary shall be directly appointed by the Chair subject to the endorsement of the Executive.

The office of Past Chair is ex officio and not subject to ballot.

Nominations for the positions of Deputy Chair, Director and Treasurer must be lodged to the ANCOLD secretary no later than Friday 20th October 2023. In accordance with rules 21(1), 21(2), and 23(1), the candidates submitting nominations for the office-bearer elections need to be a voting representative of an Organisation Member or Sustaining Member of ANCOLD, or an Associate Member.

Full details and nomination forms can be found here

Voting representatives for Member Organisations, please note that proxy voting is allowed in accordance with the conditions set out at rule 41(3) of the constitution.

Any proxy appointed must be an employee of the organisation that is appointing the proxy at the time of holding of the meeting and notice of the proxy, as set out in the form linked below, must be received by the secretary no later than 4:30pm (AEST) on Wednesday 25th October 2023.

Proxy voting form – 2023 Annual General Meeting (download)

We would like to draw your attention to rule 35(4) A member or associate member desiring to bring any business before a general meeting may give notice in writing of that business to the Secretary at least 2 calendar months before the date fixed for the holding of the general meeting.

Apologies and proxy appointments are to be forwarded to the Secretary via the Secretariat email address  [email protected].

On behalf of ANCOLD Incorporated, I encourage you to support ANCOLD in attending the AGM.

Yours sincerely,

Jennifer Rickaby
Secretary, ANCOLD